Posted On April 30th, 2020 by Profit Network Australia
This article is a basic guide for small businesses owners to help them change their lives for the better with 6 Time Management Tips.
Imagine a calmer, more rested you. Imagine feeling that you’ve accomplished everything you wanted to accomplish in a particular day. Here is the basics of Time Management that will help you get to a stage were you don’t have to just imagine this feeling. You can have it. All you have to do is apply these basic tips.
1. Recognise You Can Not Do It All – Time Management Myth Part 1 .
Firstly, You are not a time traveller and can’t change time. Don’t buy into the time management myth that everybody can and should do it all. Simple WE CAN NOT. It’s not only untrue but can be the source of great unhappiness. NOTE: How much you do doesn’t matter. What matters is that you are healthy and happy with how you’re spending your time. Decide what roles and activities are important to you and live your life accordingly and remember good goal setting will help.
2.Prioritize – Time Management Myth Part 2..
Another part of the time management myth that we all can and should do it all is that everything is equally important. Remember – IT’S NOT. Just look at your daily calendar on any given day. Is picking up the dry cleaning really as important as that meeting with a client? No. So if you have to choose between them, it’s easy to decide to leave the dry cleaning pickup for another day.
3. Prioritize – The Right Way.
Don’t just rush from task to task throughout the day. All that’s going to do is leave you feeling tired and annoyed. Instead, for good time management, review the list of what you have to do that day at the day’s start and then pick out the things that you ‘must do’ that day. Then focus on getting those things done. At the end of the day, you’ll have a feeling of accomplishment, no matter what else got messed up or went wrong.
Remember: Try to keep these ‘must-dos’ to three or less for starters.
4. Yes and No – Learn to Say Them
Don’t Be The “MAYBE” Person. The inability to say “No” is the cause of an incredible amount of misunderstanding and frustration. However also don’t be the “Maybe” or “I might be able to do that” or “I’ll see”, creating the expectation that they will do whatever it is on the part of the listener and the pressure on themselves to do it. Then when they don’t do it, the person they said “Maybe” to instead of “No” is disappointed/annoyed/hurt.
Make it a general rule NOT to say “Maybe” at all.
When you’re asked to commit to something. Learn to make quick decisions and say “Yes” or “No” instead. And don’t get hung up on elaborating. You don’t have to give extensive reasons for your decision. A simple “No, I can’t do that” is enough.
The person you’re speaking to will appreciate your honesty and your disinclination to waste their time.
5. Stop Being Reachable 24/7 – Unplug – Time Management Myth Part 3
Myth Part 3 is that if you want to get more time that we all have to be reachable and ‘connected’ all the time.
This is an stupid and idiotic idea. We don’t, and in fact, there are times when it’s important or useful to be unreachable to everyone or everything except the person or the task immediately in front of us. So recognize this and ‘unplug’ yourself when appropriate.
Make yourself the manager of your technology rather than being managed by it.
Remember Do Not Read your emails as soon as they come in for example, or feel that you have to personally answer every phone call. Don’t let incoming texts or other social media notifications interrupt you when you’re working. Set aside particular times of day to read or listen and respond to email, texts and phone calls.
6. Take Time Off – Yes You Are Allowed Too
Many small business owners fall into the seven day trap. They feel that the more time they put into their business, the more successful their business will be. Then before they know it, they’re working seven days a week every week and wondering why they feel so burnt out all the time!
Remember, success in business depends on what you do, not on how much time you as the small business owner spend doing it.
Consider this Example : if you want to learn golf and you spend eight hours a day seven days a week golfing but are holding the club wrong every time so that every ball you hit has a pronounced swing to the left, what happens to your golf game? It doesn’t matter how much time you put into doing something if you’re not doing it right.
So what should I be doing I hear you say? Well, lets start with better time management by incorporating blocks of TIME OFF in your diaries and also making sure that this includes annual leave holidays too. The benefits are when you take time off, whether it’s an afternoon or a weekend or a week, you return to your work refreshed and more productive, able to accomplish so much more in the amount of time available.
Final Note: 1.Don’t Believe The Myths they are just like “Fake News”….rubbish and unhelpful. 2. No. You won’t magically get more time in a day when you put these time management tips into action. However, you will be able to more effectively manage the time you have and in terms of what you get done and how you feel, that will make all the difference.
Profit Network Australia are committed to helping its members understand the benefits of good time management and help small businesses to be able to more effectively manage the time that you have.